Guidelines for Schools

Guidelines for Schools

Careers Plus provides a workplace ‘health and safety’ checking service for schools who are undertaking work experience placements for students. These placements may be as part of the annual year 10 work experience week, or as part of extended work experience placements for KS4 students.

The Management of Health and Safety at Work Regulations 1999 require employers to identify the key hazards/risks to the young person and how they will endeavour to reduce or eliminate these risks, before they start a work placement.

Careers Plus will undertake the following health and safety checks during a workplace visit and assessment of employers:

  • Ensure that a Health and Safety Policy (over five employees) and Procedures are in place
  • Ensure evidence of safe working practices and risk assessment recording (showing how risks are controlled). In higher risk workplaces it will be essential to check against workplace hazards such as machinery, dangerous substances and manual handling operations, and that protective clothing and safety equipment is available.
  • Current Employers’ Liability Insurance Certificate (covering students on work experience) and Current Public Liability Insurance Certificate (where appropriate). Placements with employers who do not hold employers liability insurance will not be approved.
  • Ensure accident and first aid procedures are in place including a first aid box and nominated person
  • Fire and evacuation procedures are in place
  • Recommend to schools where there are sufficient safeguarding concerns to necessitate CRB checking within the workplace – thus ensuring compliance with Ofsted safeguarding guidance to schools

Procedure for Five or more Work Experience Placements

  1. The School will provide an initial list of prospective work placements to Careers Plus as early as possible within the school year (e.g. February for a July placement). The school will then provide details of other placements for checking on e.g. a monthly basis. Careers Plus will provide the school with a weekly breakdown of employer checks when completed.
  2. The school will provide at the earliest possible opportunity (a minimum of six weeks before the placement start) a list of any students identified by the school as vulnerable for educational, medical, behavioural or home circumstance reasons. Vulnerable students would include those under a CAF, child in care or care leaver.
  3. Careers Plus may recommend to the school that CRB checks be undertaken for vulnerable students in some circumstances. Other circumstances which could require a CRB include:
  • regular lone working with an employer over long periods (i.e. anything over half a day at a time);
  • placements located in particularly isolated environments;
  • placements involving a high degree of travelling;
  • placements which include a residential element.

However, the fact that a particular placement falls into one of the above categories does not necessarily mean that the school should require a CRB check. Such a decision will depend on an assessment of the overall potential risks posed to a young person, and will take into account any systems in place to minimise these risks.

Any recommendations for a CRB will be communicated to the School to allow a decision to be made whether to proceed with a CRB, or to seek an alternative placement.

Procedure for Fewer than Five Work Experience Placements

  1. The School will provide to Careers Plus details of the work placements to be checked at least ten working days prior to the intended start date of the placement. As soon as checks have been completed Careers Plus will contact the school.